From chaos to control: How Elegant dental clinic overcame inventory challenges with LM DTS™

Client

Elegant is a small to mid-size private dental clinic with six patient treatment rooms in the centre of Turku, Finland. It is strongly oriented towards dental surgery and CAD/CAM technology, ensuring high-quality and advanced dental care for its patients.

Challenge

Before implementing LM DTS™ Elegant had faced inventory management issues, particularly related to CAD/CAM blocks, implant fixtures, and bone grafts. These led to challenges such as:

  • Frequent shortages of critical materials: Dentists used items from the stock as needed without a system to monitor the remaining inventory.
  • Lack of a professional ordering system: Materials were ordered only when it was discovered that stock needed to run higher, leading to inefficiencies.
  • Impact on patient care and clinic efficiency: Inadequate inventory management led to delays, necessitating the rescheduling of patients due to a shortage of materials. This resulted in decreased patient satisfaction and economic losses for the clinic.

The clinic needed a robust solution to manage their inventory efficiently and ensure that essential materials were always available.

Solution

The clinic implemented the Dental Tracking System™ (DTS) to address these challenges. LM DTS has been designed to track assets, monitor usage, sterilization cycles, expiration dates, and inventory value. Alongside the solution installation, LM Dental personnel provided staff training to ensure smooth adaptation and effective use of the system..

1. LM DTS™ RFID tags

Disposable LM DTS™ RFID stickers were used to tag implants, CAD/Cam blocks, implant fixtures, and bone grafts.

2. LM DTS™ Table Reader

Two LM DTS™ tray readers were placed in the storage area to register withdrawal and return of materials.

3. LM DTS™ Software Server

LM DTS™ Software was installed to monitor and manage inventory in real time. Custom Item groups and subgroups were created based on the clinic’s specific needs, allowing for better organization and management of various item

Results

The implementation of the LM DTS™ system revolutionized the clinic’s operations, providing numerous benefits:

  • Efficient inventory management: Real-time tracking and monitoring inventory levels, preventing shortages and overstock situations.
  • Reduced delays and improved patient care: Ensured all necessary materials and instruments were available, leading to quicker and more efficient patient treatments.
  • Easy monitoring of materials and instruments: Dentists and Management could smoothly check the status of materials and instruments, including usage cycles and expiration dates.
  • Faster treatments and increased patient satisfaction: Streamlined operations resulted in more rapid patient treatments and higher levels of patient satisfaction.
  • Economic benefits: Improved inventory management reduced waste and unnecessary expenses, positively impacting the clinic’s financial performance.
  • Organized workflow: The system facilitated a more organized and proactive approach to inventory management, transforming the clinic’s working culture from reactive to proactive.

In summary, the LM DTS™ system provided Elegant with a powerful tool to enhance operational efficiency, patient care, and overall economic performance. This implementation’s success demonstrates the LM DTS’s potential to significantly benefit also small to mid-size dental clinics by improving inventory management and workflow organization.

Click the link to read the full story on how Elegant has benefited from LM DTS™.

Explore reporting possibilities

Elegant dental clinic uses LM DTS™ reporting tools to optimize material management and track inventory effectively.

Inventory Stock

This report displays the implant inventory by product, indicating their respective locations, expiration status, and the overall value of the inventory.

The latest activity section reveals the user interactions with the implants.

Material Consumption


This report shows the used materials (implants).

The values of the materials can be filtered by for example by owner and provider.

Material stock on hand

This report illustrates the daily inventory value and the amount of material that has, for example, expired.

Most read articles

This report allows examination of the most frequently utilized articles and user activity.

Power BI Dashboard

This report allows examination of the most frequently utilized articles and user activity.

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