Centralized reprocessing solution

Client

A county’s wellbeing services, consisting of 20 individual clinics, decided to consolidate their reprocessing services into three centralized providers. This initiative aimed to enhance efficiency, reduce costs, and establish a standardized reprocessing procedure for all clinics within the county.

Challenge

Struggles they faced before implementing LM DTS included:

  • Lack of a comprehensive overview in the planning and management of borrowed items.
  • Clinics lack information on the whereabouts of instruments, their return timelines, and responsible individuals.
  • Clinics may face shortages or end up acquiring an excess of instruments.
  • Inefficient management of the reprocessing process. Many clinics having their own personnel handling reprocessing
  • Clinics struggle to track maintenance schedules and logistics for instruments.
  • Absence of actual tracking of inventory levels and stock at both the clinic and county levels.
  • Clinics lack visibility into the wear and tear of instruments and materials or the associated costs.
  • Clinics are burdened with manual tasks, increasing the risk of human errors.

Solution

All 20 clinics and 3 centralized service providers were equipped with LM DTS ™ Table Readers, Instruments   were tagged using LM dental smart tagging solutions. All readers and reader activities were connected through  LM DTS™ Software Server

1. Instruments and cassettes with inbuilt tags

LM-Dental hand instruments and LM-Servo E casettes with inbuilt tag.

2. Smart Tracking solutions

Instruments and equipment from other manufacturers were tagged using LM DTS™ RFID stickers

3. LM DTS™ Table readers

LM DTS™ Table readers for clinics and centralized reprocessing facilities, used to scan incoming and outgoing instruments and materials.

4. LM DTS™ Software

LM DTS™ Software allows clinics to in real-time check the location and status of their instruments and materials.

Results

When installed and in use the system provided the clinics with a simple yet comprehensive solution for efficient maintenance operation management and monitoring of instruments.

The system enables clinics to benefit in various ways, for example:

  • Clinics can track the real-time location and status of instruments and materials.
  • Clinics can streamline logistics and optimize cycle times.
  • Clinics can monitor processes and ensure that instruments and materials are available when needed.
  • Costs can be tracked and allocated accurately.
  • Analytics can be leveraged to optimize processes and material quantities for improved efficiency.
  • Clinics can identify bottlenecks, set alert thresholds, and management gains a centralized view of the situation.

Explore reporting possibilities

Process implementations

The report illustrates how well various processes are implemented. It enables tracking and measuring the movement of different articles within the clinic.

Assigning price for activity

The system allows assigning a price to each activity. This way, a clear report can be generated to identify which activities incur the highest costs.

Inventory level

This view displays the current inventory quantity and value is available. The report also highlights articles that have been unused for an extended period.

Utilization rate

The report displays the utilization rate of articles and how they are used in the clinic.

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